Ingrams Banquet Hall Rental Agreement

Please print, fill out and mail to:

Ingrams Banquet Hall
304 Delaware Avenue
North Versailles, PA 15137

 

Name_______________________________________________________________
(The person named above is required to be present during the entire event) 

Address________________________________City_____________Zip__________

Telephone: Home_____________Work______________Beeper/Cell_____________

Date Requested_______________Type of Activity____________________________

Time of Event: From__________to__________; Decorate: From________to_______

Largest Number Expected to Attend________; Will Alcohol be served? ___________

I have read, understand and Agree to abide by the attached conditions for the use of the
Ingram Hall facilities and request your approval to use the stated facilities of Ingram Hall
for the purpose stated above. I fully understand that I personally or our organization, if I
am representing one, will be responsible for any damage for the compensation for any
security officer(s) called in by a staff member or other previously hired officer. Additional
security officer(s) will be called if the attendees become unruly or if the number exceeds
the listed number expected to attend.

SIGNATURE_______________________TITLE______________DATE__________

APPROVED________________________TITLE______________DATE__________

Amount Due Amount paid Balance 

Rent (4 hours) $ _________ __________
Payment in full must be received 2 weeks prior to event

Damage/Security Deposit $ _________ __________
Must be paid at time of booking event to hold date.
(4 hours plus set up and clean up)

Total $ _________ _________

Rent__________Deposit__________Security__________Calender__________Damage

Deposit Refunded: Date __________Amount __________Check#__________

 

This is a Temporary Contract

 

CONDITIONS FOR THE USE OF INGRAM HALL

SMOKING

No smoking is allowed.

DECORATIONS

Nothing, including decorations, may be attached to the walls, ceiling or floor with tape, tacks,
brads or nails. All decorations must be on the table or free standing. If this is violated, full
refund of damage deposit is jeopardized.

USAGE – TIME REQUIREMENTS

Use will be limited to one day ending no later than 12:00 AM. The building must be vacated by
12:00AM. Additional decoration time may be scheduled. The building will be open for you
AT THE TIME SPECIFIED IN THIS CONTRACT. If you want to change your opening
time call the office.

SET-UP AND CLEAN-UP PROCEDURES

The Lessee is responsible for the setting up of tables and chairs. Proper caution must be
exercised in setting up and during event to insure that furniture or floor not be damaged. 
Such damage is subject to damage deposit forfeit in all or part.

OTHER RESPONSIBLITIES OF LEESEE

Absolutely no confetti, rice, paper, petals, birdseed or any other form of shredded materials
may be thrown any where inside the hall. Birdseed may be thrown outside the hall.

Lessee must ensure that food and drinks are not taken outside designated usage areas.

Lessee must ensure that people do not drink outside of the designated areas. Children
should remain with their parents or be supervised and not be allowed to roam the halls or
play in the parking lot or grounds.

Lessee is fully responsible for the behavior of all guests.

Lessee’s rights hereunder are not assignable and Lessee shall not be entitled to sublet
any part of the Lease Facilities. Lessee shall not permit any unlawful, dangerous, flammable,
or explosive substance on the Leased Facilities.

HOLD HARMLESS

Lessee shall become thoroughly familiar with the Leased Facilities prior to entering possession
hereunder, and accepts the same in their present condition. Ingram’s Hall shall not be liable to
Lessee for any personal injury or property damage in or about the Leased Facilities in the
absence of Ingram’s Hall gross negligence. Lessee shall indemnify and hold Ingram’s Hall
harmless from and against all liabilities, claims, and judgments, including costs and attorney’s fees
and expenses relating thereto, for personal injury to and death of any person, and for loss of our
damage to any property which arises out of, or is in any way connected with Lessee’s use of the
Leased Facilities, including any personal injury or death, or loss of or damage to property arising
out of the concurrent or sole negligence of Ingram’s Hall.

No verbal understanding or agreement shall be recognized.

FEES AND DEPOSITS

A damage deposit of $250.00 is paid at the time of the contract. This is returned UPON REQUEST
two weeks following the use of the facility if there are no damages, rental misrepresentation or failure
to comply with rules and guidelines. Renters are required to cover any additional damages or cost of
additional security officers that may exceed $600.00. The decision to return none or part of a damage
deposit is left entirely to the Business Manager’s discretion.

If the facility use is canceled for any reason by the Lessee (a) full fee and damage deposit will be
returned if cancellation is made prior to one month before rent date; (b) after that none of the rent
fee and full damage deposit will be returned. 

 

PRICING:

Rent _______________ (On average $400.00 for 4 to 6 hours depending on the event. 
This includes set up and clean up of hall.)

Security deposit As per contract $250.00

 

 

 

POLICY FOR ALCOHOL CONSUMOPTION OF INGRAM’S HALL PROPERTY

Christian behavior required both moderation and responsibility in the consumption of alcohol. 
Ingram’s Hall hereby establishes the following policy;

Alcohol may be consumed on property in the facility scheduled for use at
sanctioned functions.

Absolutely no minors are to be served alcoholic beverages.

Intoxication is not acceptable behavior at any function at Ingram’s Hall. 
If intoxication should occur, the host must accept the responsibility for taking the
appropriate action in dealing with the situation.

No alcoholic beverages shall be brought on to premises by individuals or groups.
NO “BYOB”.

 

 

The above reflects the policy of the Ingram’s Hall. It does not dictate a personal choice
regarding alcohol consumption. It establishes the parameters within which we will function
as a Christian community that allows the consumption of alcohol.

When alcohol is being served the following recommendations are made:

Food should be served constantly throughout the event.

All individuals should be observed throughout the event to make sure that they are
eating and not just drinking.

No one who is already intoxicated will be permitted to enter Ingram’s Hall.

A pre-existing plan should be advised to handle an individual who has had too
much to drink. This plan should include:

 

 

Alternative methods of transportation home after the event should the individual
be in a diminished or incapacitated state and unable to drive their vehicle.

 

A method to limit or stop an individual’s consumption should he or she have had too
much to drink in the opinion of the coordinator. (This detection method can be
handled through simple observation. If the individual exhibits slurred speech,
staggering or poor motor skill coordination, then no more alcohol may be made available to that individual.)

 

No other controlled substances maybe brought onto the property of Ingram’s Hall.

 

Signature of person (s) responsible for alcohol: _________________________________

(Individual must be over 25 years of age; ID may be required. 
By signing you take full responsibility and in no way will Ingram’s Banquet Hall
be accounted labile for alcohol usage. We do not have a liquor license and are
not responsible for serving any type of alcoholic beverage at any function.)

 

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